Microsoft 365 is packed with powerful tools—but many businesses barely scratch the surface of what’s available. While apps like Word, Outlook, and Teams get the spotlight, there are plenty of underrated features that can dramatically improve how your team collaborates, stays organized, and protects data.

Here are 10 Microsoft 365 features your team should explore and start using today:

1. Microsoft Loop Components

Loop lets you embed live components (like lists or tables) into Teams chats or Outlook emails that stay in sync no matter where they’re updated. It’s like Notion, but native to Microsoft 365—and a huge win for real-time collaboration.

2. SharePoint Page Templates

Creating company intranet pages doesn’t have to be a chore. SharePoint includes pre-designed templates for announcements, landing pages, and department hubs—making it easy to build a sleek, functional site without coding.

3. Bookings with Me

A personal scheduling page that integrates with Outlook, "Bookings with Me" lets clients or colleagues schedule time directly based on your availability—no more email ping-pong to set up a meeting.

4. Microsoft Forms

Need quick feedback? Forms is a simple way to create surveys, quizzes, or polls—great for internal feedback, onboarding, or customer follow-ups. Responses feed directly into Excel or Power BI for deeper analysis.

5. MyAnalytics / Viva Insights

Many people don’t realize Microsoft 365 tracks work habits. Viva Insights gives you private, personal productivity tips: when to block focus time, how often you’re in meetings, and if you’re risking burnout.

6. OneNote Integration in Teams

Each Team comes with a shared notebook by default. Use it for meeting notes, checklists, and SOPs—all instantly accessible to your whole team and editable in real-time.

7. Excel Data Types & Smart Templates

New data types let you enrich Excel cells with live information (like stock prices or city demographics). Combine that with pre-built templates for budgeting, project tracking, or KPIs and you've got a powerful analytics tool without needing Power BI.

8. Quick Steps in Outlook

Quick Steps let you automate multi-action tasks—like forwarding emails to your manager and archiving them at the same time. You can save hours every week by building your own shortcuts.

9. Planner + To Do + Tasks in Teams

Planner is great for visual task tracking; Microsoft To Do handles personal lists. When used together and embedded in Teams, they give everyone a clear picture of what’s next—without adding another app to the mix.

10. Sensitivity Labels

Built-in compliance tools like Sensitivity Labels let you tag files or emails as confidential, preventing them from being shared or downloaded outside your organization. It's an easy win for data protection—and it works automatically when set up correctly.

Ready to Get More Out of Microsoft 365?

Chances are, you’re already paying for Microsoft 365—so why not make the most of it? If you’d like help rolling out any of the tools above, training your team, or improving collaboration across departments, our team is here to help.

Contact Solve IT today and discover how to make the most out of Microsoft 365